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SharePoint 2007 Upgrade and Migration to SharePoint 2013

Overview

IT – Programming, Applications & Web Services is currently in the process of migrating TTUHSC SharePoint sites (with the exception of El Paso) from the current SharePoint 2007 server to the new SharePoint 2013 servers (including a new url). As part of this migration, new infrastructure has been implemented to support the TTUHSC SharePoint environment.

With SharePoint 2013, you will find a more user friendly interface and added functionality. We have provided some links below to give you an idea of what to expect with the upgrade. 

Depending on how extensive your site is in SharePoint 2007, there may be some functions that are deprecated in SharePoint 2013 and may not be available.  In these cases, the site owners may need to find a SharePoint 2013 equivalent and apply it after the migration.


Change In Accessing SharePoint

The upgrade to SharePoint 2013 also brings changes in the way you access SharePoint at TTUHSC. SharePoint will no longer be accessible outside of the TTUHSC network. This means that if you are on the TTUHSC network for purposes of work or studying, you will be able to access the new SharePoint 2013. However, if you are not on the TTUHSC network and trying to access the new SharePoint 2013 from home, hotel, etc., you will need to log onto the TTUHSC network using your Virtual Private Network (VPN) account. Once you have established a VPN connection to the TTUHSC network, you will be able to access the new SharePoint 2013.

SharePoint is used for many purposes at TTUHSC and because of this, there is a wide array of data that is accessed from the system on a daily basis. This data can range from research data to student data to patient health data. The new access rules for SharePoint 2013 are being put in place to better protect and secure this data.

TTUHSC Virtual Private Network (VPN) Service

TTUHSC VPN services are available free of charge to all current TTUHSC faculty, staff and students.  In order to connect to the TTUHSC VPN service, you will need to make configurations to complete the connection. 

To obtain instructions, login to https://SolveIT.ttuhsc.edu and search for 'TTUHSC VPN Instructions' or 'VPN.'  The results should provide instructions on how to install VPN on various platforms (i.e., Window 7, Mac OSX, iPAD, etc.).   

If you have any questions, please contact the IT Solution Center for your campus.  They are more than happy to help you with VPN!

IT Solution Center contact information:


When Will The Migration Start?

The migration and upgrade began with two pilot migrations of IT related sites the week of July 28th and August 4th.  The migration and upgrade began in earnest on August 11th and will continue through mid-September.


What to Expect During The Migration Process?

During the migration process, users of those sites earmarked for migration MUST NOT try to use the sites during the migration period. We cannot lock the sites being migrated down, so we want all users to understand that if they access a site while it is being moved from SharePoint 2007 to SharePoint 2013 they will lose any updates, deletions, etc. made to the site and we will not be able to recover them.

For those users of sites in SharePoint 2007 that are not being migrated, they may continue to use those sites without fear of losing updates, deletions, etc. It is only those sites being moved to SharePoint 2013 that must not be accessed until the move is complete.

We will be stressing this over and over during the migration to SharePoint 2013.

We will notify all TTUHSC SharePoint users each week about those sites that have been earmarked for migration.  This will allow us to keep everyone in the loop and insure that we do not miss notifying someone.

We ask that you please be patient when your site in being moved from SharePoint 2007 to SharePoint 2013.  Many of the sites are quite large and it will take many hours to move these sites.

Please note that the address for your sites (urls) will change with this migration.  As each site is migrated, we will provide you with the new address (url).


SharePoint 2007 Items (i.e., calendars, lists, tasks, etc.) Need To Be Disconnected From Outlook Prior To Your SharePoint 2007 Site Being Migrated To SharePoint 2013

All SharePoint 2007 items (i.e., calendars, tasks, etc.) that are connected to Outlook will need to be disconnected prior to the migration of your SharePoint 2007 site to SharePoint 2013. 

If SharePoint 2007 items are not disconnected, it could cause issues with your Outlook.  This is because these items (i.e., calendars, tasks, etc.) in SharePoint 2007 will cease to exist after the migration and Outlook will continue to attempt to reconnect to them.

After your site is migrated, you may re-establish the link between these items (now in SharePoint 2013) and Outlook.

 

El Paso SharePoint 2007 Sites

We are currently in the process of working with El Paso Information Technology to determine a process and schedule for migrating the El Paso SharePoint 2007 sites to the El Paso SharePoint 2013 environment. 

El Paso SharePoint 2007 sites will not be migrated as part of this project.

You will be notified when the migration of El Paso's SharePoint 2007 sites to the El Paso SharePoint 2013 environment will occur.


Closing/Questions

We are very excited about the move from SharePoint 2007 to SharePoint 2013. We appreciate your patience and cooperation with this major change to the TTUHSC SharePoint environment. We will do our very best to keep you informed and updated on the migration with our notifications.

If you have any questions or concerns, please do not hesitate to contact us at IT.Webmaster@ttuhsc.edu!

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