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TTUHSC IT Policies

9.4.       CHANGE MANAGEMENT PROCEDURES FOR OFFICIAL TTUHSC WEB PAGES/SITES

Templates have been used to manage and maintain the website layout and navigation.  Within a web page, a specific command can be used that will insert the contents of another file (the include file) into that web page.  This is especially useful when template components, such as headers, footers, and navigational elements, are the same on a number of pages throughout a Web site.  Using include files allows a programmer to only modify the include file to change a template element, instead of updating every individual Web page.  Include files have been used primarily to maintain consistent navigation.

The web design attempts to maintain a consistent navigation.  To this end, much of the navigation has been integrated on related pages.  Navigational integration exists in situations where a navigational set is deemed important enough to be repeated from page to page.  An example of this is the integration of HSC resources and other global navigation into every page.  At the department level, integrated navigation exists for that department only.  In order to manage and maintain the integrated navigation, include files have been utilized. 

Within the templates, areas have been designated as “not editable” and “editable”.  “Editable” areas are controlled by the appropriate content managers unless it is noted differently in this procedure.  “Not editable” areas and include files that are used for integrated global navigation are controlled primarily by the Web Strategy Council and their appointed work groups unless it is noted differently in this procedure.

Development and Oversight

An integrated information environment that enhances education, research and patient care at TTUHSC requires resources dedicated to the development, implementation, and support of TTUHSC’s Web Presence.  The development and oversight of TTUHSC’s Web Presence including the web sites, the portal, and content management will be under the leadership of the Web Strategy Council.  One member will be appointed to the Web Strategy Council by the:

The CIO or his designee will chair the Web Strategy Council.  The Web Strategy Council will meet on a quarterly basis or more frequently at the call of the CIO or his designee.  The Web Strategy Council will provide the leadership and expertise needed for TTUHSC to develop a coordinated web strategy.  Under the direction of the CIO, the Council will serve as the advisory body reporting to the I.T. Board of Directors to:

The current lifecycles as approved by the Web Strategy Council on June 13, 2006 are:

Modifications To “Not Editable” Areas In All Templates

Modifications to the “not editable” areas of the templates are managed by the following process:

Requests for possible modifications to the design or navigation must be submitted to the Web Strategy Council through the Assistant Vice President of Information Services.  Modification requests are considered by the Web Strategy Council (WSC) during their quarterly meetings.  The modification requests that were accepted for approval by the WSC are referred to the PEC for final approval.  All requests must be approved by the PEC prior to implementation.

Institutional And Campus Home Page Management - “Editable” Areas

The current web design for TTUHSC is based upon the zone layouts described in this section of the I.T. Policies.

Institutional And Campus Home Page Editable Areas

Because the Institutional and Campus home pages represent the entire TTUHSC community, quality assurance is necessary to retain the integrity of the Institution’s identity.  Therefore, modifications to the “editable” areas on these pages are managed by the following process:

Zone 4 - “Prepare for Your Future” and “Make an Impact” and Zone 5 - News and Announcements and Features Areas 

The Office of Communications & Marketing (OCM) at the Institution or the campus manages the information and marketing aspect of these areas.  All text, photos, and links must be submitted to OCM for approval prior to posting.

All other zones contain “not editable” areas only:

            Zone 1 - Logo

            Zone 2 - Search

            Zone 3 - Audience Menus and Health Science Center Menus

            Zone 6 - Footer

Key Public Entry Point Page Management- “Editable” Areas

Key Public Entry Point Editable Areas

A key public entry point is defined as a web page that is specifically designed for members of the general public to access official Institution information.  TTUHSC has designated the following as key public entry points:

Key public entry points represent high profile areas of the TTUHSC web, thus quality assurance is necessary to retain the integrity of the Institution’s identity.  At these levels, upper level navigational elements are interconnected.  The interlocking nature of this navigation ensures consistent and up-to-date access to high-profile information.  Modifications to “editable” areas on key public entry points are managed by the following process:

Sub Page Management - “Editable” Areas

Sub Page Editable Areas

Because the sub pages are connected to their key public entry points, quality assurance is necessary to retain the integrity of the Institution’s identity and navigation.  Modifications to the “editable” areas on sub pages are managed by the following process:

General Process For Web Content Management

The purpose of web content management is to preserve the integrity of the TTUHSC web site while maintaining accurate and up-to-date subject matter.

Web management is about facilitating and encouraging the use of the web.  This means finding a way to enable non-technical staff to publish web-based materials without too much effort, and yet ensuring quality content that will be useful and effective.  Web content management addresses the following questions:

Please note that these processes may change periodically as the TTUHSC web services mature and as movement is made toward a content management system.