TTUHSC Research

News and Announcements


NIH Podcasts on Early Submission, Appendix Policy Changes: 

NIH has issued two new "All About Grants" podcasts for the new year.  One discusses the importance of submitting applications early due to recent changes in policies and applications forms.  The other discusses changes in NIH's Appendix Policy for 2018.



The deadline is fast approaching for the retirement of the Legacy PDF Application Package on December 31, 2017 at 11:59 pm EST.  While your next application may be months away, it is not too early to begin preparations to apply using  Workspace.  We have published a recording of our recent town hall-style webinar, as well as a rundown of questions that were asked and answered during the event.  We have also refreshed our Introduction to video series, which includes training on searching for grants, assigning user roles, and applying with Workspace. 


NCI calls your attention to RFA-CA-18-001 The NCI Predoctoral to Postdoctoral Fellow Transition Award (F99/K00), which has just been published.  An Informational Webinar is scheduled for Tuesday, December 5th from 1 – 3 pm EST, for institutional grant managers, heads of graduate programs, and faculty who will participate in the nominee selection process. Potential nominees are welcome to listen in, but a second webinar will be held in January specifically for the nominees and their sponsors.  


The CH Foundation has announced the 2018 Request for Proprosals funding cycle through the Research Office and Office of Institutional Advancement.  Requests should not be in excess of $75K.  Approved proposals will receive funds in December 2018 for use in calendar year 2019.  All applications are required to apply through an interview review process, including a pre-proposal process.  All preliminary proposals are due 12/1/17.  Selected projects will advance to the full-proposal process, due 2/9/18.  Note: Acceptance of the pre-proposal does not guarantee acceptance of final proposal.  For full details on the application process, please go to the Funding Opportunities Page.  


The South Plains Foundation has announced the 2018 Request for Proposals funding cycle through the Research Office and Office of Institutional Advancement.  Requests should range between $8000 to $15,000.  Approved proposals will receive funds in December 2018 for use in calendar year 2019.  All applicants are required to apply through an interview review process, including a pre-proposal process. All preliminary proposals are due 12/1/17.  Selected projects will advance to the full-proposal process, due 2/9/18.  Note: Acceptance of the pre-proposal does not guarantee acceptance of final proposal.  For full details on the application process, please go to the Funding Opportunities Page.  


Fall 2017 Virtual Grants Conference Live from Phoenix, AZ on November 13th and 14th.  

There is no cost or limit for participants to view the live stream.  You must register to have access to the event.


NOT-OD-17-050 NIH to allow preprints and interim research products in applications. Preprints are complete and public draft manuscripts which have not gone through formal peer review, editing or journal publishing.  This notice affects applications submitted after May 25, 2017. Before including preprints or interim research products in your NIH application, please check with the Office of Research Commercialization for protection of intellectual property.  


INTERIM guidance on salary limitation for grants and cooperative agreements

This notice provides information regarding the salary limitation for NIH grant and cooperative agreement awards and extramural research and development contract awards (referred to here as grants).  The Consolidated Appropriations Act, 2016, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale.  The Executive Level II salary was previously set at $185,100, and increased to $187,000 effective January 8, 2017.   

For awards issued in those years that were restricted to Executive Level II (see Salary Cap Summary, FY 1990 - FY 2016), including competing awards already issued in FY 2017, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, grantees may re-budget to accommodate the current Executive Level II salary level. However, no additional funds will be provided to these grant awards. 

Once the Department of Health and Human Services Appropriation for FY 2017 is enacted, NIH will publish the annual Notice of legislative mandates to provide information on any statutory provisions that limit the use of NIH grant funds in FY 2017.  Additional guidance on the salary cap will also be provided at that time. 


The National Institutes of Health (NIH) announced the creation of the Online Partnership to Accelerate Research (OnPar) program, which will partner unfunded NIH applicants with private funders from philanthropic organization and industy. Operated by Leidos LIfe Sciences, the program allows NIH program officers to select applicants whose proposals scored well but were not funded and have research topics that fall under the missions of the participating funders. The current list of participating funders includes Breast Cancer Research Foundation, Juvenile Diabetes Research Foundation (JDRF), and Melanoma Research Alliance.

Applicants may submit materials to the OnPAR program for consideration by private funders by loading them onto the Leidos website. Leidos then will identify potential matches and extend invitations to researchers to submit their full application, scores, and summary statements for consideration by funders.

Here are the links for more information:

Pilot Partnership


Inclusion of Children in Clinical Research: Change in NIH Definition (NOT-OD-16-010)

The purpose of this notice is to notify NIH applicants/offerors and grantees/contractors about a change related to the NIH policy on the inclusion of children in clinical research. NIH’s long-standing policy has been that children must be included in all human subjects’ research, conducted or supported by the NIH, unless there are scientific and ethical reasons not to include them. The policy was developed because medical treatments applied to children are often based upon testing done only in adults, and scientifically evaluated treatments are less available to children due to barriers to their inclusion in research studies. Therefore, applicants/offerors conducting human subjects’ research must include a description of plans for including children. If children (or a subset of children) will be excluded from the research, the application or proposal must present an acceptable justification.

What’s Changing: Starting with applications/proposals submitted for due dates on or after January 25, 2016, for the purposes of inclusion policy, the age of a child will be defined as individuals under 18 years old instead of under 21 years old, the current NIH definition of a child for inclusion policy considerations. Applicants/offerors for NIH funding will still be expected to justify the age range of the proposed participants in their clinical research, with particular attention paid to addressing the inclusion (or exclusion) of children (or subsets of children). However, now that threshold applies to individuals under the age of 18 rather than under the age of 21.

Reason for Change: Consideration of children as a vulnerable population for human protections from research risk and the NIH child inclusion policy are often conflated. While these are distinct policies, many think of children as under 18 years of age, typically the age of consent. This has sometimes led to confusion on the part of applicants/offerors, peer reviewers, grantees/contractors, and even NIH staff about how to ensure compliance with the child inclusion policy. By aligning the NIH definition for the age of a child with the typical age of consent and the common perception of the age of adulthood, the NIH can continue to implement this policy in a manner that focuses on the group of children that need particular attention.

The NIH recognizes that development continues well beyond 18 (and even 21, the current age); however, there is particular concern about ensuring the appropriate inclusion of individuals under 18 while also safeguarding this vulnerable group. NIH policies on inclusion are aimed at ensuring that appropriate individuals are included in clinical research and clinical trials. Results need to be generalizable to individuals that comprise the population under study. This includes consideration of age as a factor in the scientific design.

For more information on the child inclusion policy: 

Private Foundation Grant Proposal Notice of Intent

Effective December 1, 2015, the Office of Sponsored Programs (OSP) will require a Notice of Intent (NOI) to Submit a Private Foundation Grant Proposal. This NOI will be due to OSP 3 weeks (21 days) prior to the agency deadline (excluding CH Foundation and South Plains Foundation proposals).

Questions regarding this process need to be directed to:

Jason Fryer (806) or Erin Woods (806) 743-4569 / in OSP. 

NSF and NIH cracking down on formatting issues:

We have learned that federal agencies, such as the National Science Foundation and the National Institute of Health, are cracking down on proposal formatting guidelines. Below is a list of the 5 most common errors that might cause your application to be rejected before review.

1) Font sizes on all documents

2) Margins

3) File names

4) Biosketch format (not just page limit)

5) Incomplete current and pending support documents

To ensure proper adherence to the guidelines, please read the requirements! If you have any questions, contact the grant management specialists in the Office of Sponsored Programs.

 eRA Information: ASSIST Now Available for the Submission of R01s, U01s and Career Development Grant Applications

We are pleased to announce that ASSIST is now an option for the submission of R01, U01s and all Career Development (All Ks excep KM1 and K12) grant applications to the NIH (NOT-OD-15-098).

Since January 2015, ASSIST has been a submission option for most competing single-project applications (NOT-OD-15-044). The use of ASSIST is NOT requited. It is proved to you as another option for the submission of your application. We highly recommend you give it a try and take advantage of the many features it offers. Downloadable forms and institutional system-to-system solutions remain viable options for submission, as well. 

The Training Activity Codes (Ts and Ds), along with other research and related activities, are scheduled to be available using ASSIST in July 2015 (Target Timeline for Single-Project ASSIST Support).


The purpose of this notice is to remind applicants, both investigators and grant office officials, that to be fair to all concerned, the NIH needs to consistently apply standards for application compliance.


As you know, TTUHSC SOM has benefited substantially from R15 program at the NIH .This program serves Institutions with limited NIH funding and provides investigator funding for a 3-year period and up to $300K over the project period. 

Based on success in funding of the SOM, the NIH has determined that TTUHSC SOM no longer qualifies for this program, effective April 1, 2015. 

Accordingly, while all R15 applications that were submitted for the application deadline in late February will be reviewed and considered as R15 applications, TTUHSC SOM can no longer submit awards for this support mechanism going foward. We believe that the SON, SOP and Allied Health remain eligible for the R15 program.

Members of the SOM are encouraged to use R01 mechanism for support. The duration (typically up to 5 years) and budget (generally $250K-500K/year) of the R01 are superior to the R15 mechanism.

Please recall that the deadlines for the R01 differ from those of the R15. 

These are excellent resources for help in writing R01: Writing Your Application and Ten Steps to a Winning R01 Application.

Kindly refer questions to Erin Woods in The Office of Sponsored if you have any questions about the R01 mechanism.

 NIH Public Access Policy

The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central immediately upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication.  Click here for more information: NIH Public Access page.