International Agreement Procedures
The general procedure for creating a collaborative agreement with a university or
institution abroad is as follows:
Exploration and Approval
- Identify the Faculty Champion and Explore Opportunities
Each agreement requires a TTUHSC faculty champion. The faculty champion is responsible
for maintaining contact with the collaborating institution and overseeing collaborative
activities. During the beginning stage of the agreement process, the faculty champion
will identify the opportunities that exist, the interest of both parties, and the
constraints that would determine the capability, suitability, and sustainability of
the potential host site.
- Complete an Agreement Worksheet
To begin the process of establishing an agreement, the faculty champion must submit
an agreement worksheet to the Office of Global Health (OGH). All requests for international agreements are
reviewed by the TTUHSC International Affairs Council whose recommendation is forwarded
to the TTUHSC president. Final approval of the potential collaboration is subject
to the approval of TTUHSC's president.
Negotiation and Consensus
- Phase 1: Memorandum of Understanding
- Review Template Memorandum of Understanding (MOU)
If approved, OGH will then send the MOU template to the collaborating institution
for review. The collaborating institution will review the template and provide TTUHSC
with any additional information necessary to complete the template document (e.g.,
official name, acronym, complete names and titles of the institution's official signatories).
The primary signatory must be the institution's president or a direct counterpart
to the president of TTUHSC. Any secondary signature as required by the collaborating
institution may also be included. Please note that the template should not be signed.
- Print Finalized MOU
Once the collaborating institution approves the template, OGH will prepare an original
MOU in duplicate for the signature(s) of both parties.
- Secure Signatures
OGH will send the original MOU in duplicate by express mail to the collaborating institution
for signature(s). Once the collaborating institution has signed the duplicate originals,
they should be returned to OGH. OGH will then route the documents through the TTUHSC
contracting system and secure the signature of the TTUHSC president.
- Distribute Signed MOUs
OGH will send one original, fully signed MOU to the collaborating institution. The
other will remain on file in the TTUHSC Contracting Office.
- Phase 2: Program Agreement
- Negotiate and Draft Program Agreement
After an MOU is executed, it will serve as the umbrella document for future collaborative
activities between TTUHSC and the collaborating institution. As specific projects
or programs for individual schools are developed, separate Program Agreements will
be required. TTUHSC and the collaborating institution must agree on all terms for
the Program Agreement, including each party's rights and responsibilities. If additional
Program Agreements are added to the MOU at a later date, an agreement worksheet referencing the appropriate MOU must be submitted to OGH.
- Print Finalized Program Agreement and Secure Signatures
Once the Program Agreement has been finalized and approved by the appropriate TTUHSC
and collaborating institution authorities, OGH will prepare an original Program Agreement
in duplicate for the parties' signatures. This step includes routing the Program Agreement
through the TTUHSC contracting system.
- Distribute Signed Program Agreement
As with the MOU, OGH will maintain an original Program Agreement and distribute a
fully executed copy to the collaborating institution.
Review and Renewal
- To renew an agreement at the end of its term, the faculty champion must submit a new
agreement worksheet. Any changes or new developments in the collaboration must be noted here. The process
for renewal follows the same procedure as that for establishing a new agreement.